Civil Engineering & Marine Structures Consultancy


Job Summary
Provides personal administrative support to management and the firm through conducting and organizes administrative duties and activities including receiving and handling information.
Job Specifications
Required Educational Level
  • Executive secretary Diploma is essential.
  • Required Experience and Knowledge
  • 4 Years’ experience in relevant environment.
  • Skills & Abilities (Competencies)
    Competency Proficiency Level
  • Professionalism
  • Advanced
  • Communication
  • Competent
  • Teamwork
  • Competent
  • Analytical Thinking
  • Competent
  • Planning and Organizing
  • Advanced
  • Problem Solving and Conflict Resolution
  • Competent
    Required Languages
  • Proven advanced verbal, written and interpersonal communication skills in English.
  • Duties and Responsibilities in Detail
    • Prepares and manages correspondence, reports and documents.
    • Organizes and coordinates meetings, conferences, travel arrangements.
    • Records and distributes minutes of meetings.
    • Implements and maintains office systems.
    • Maintains schedules and calendars.
    • Arranges and confirms appointments.
    • Organizes internal and external events.
    • Handles incoming mail and other material.
    • Maintains filing systems.
    • Manages work procedures.
    • Maintains databases.
    • Communicates verbally and in writing to answer inquiries and provide information.
    • Liaisons with internal and external contacts.
    • Coordinates the flow of information both internally and externally.
    • Operates office equipment.

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